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MyWedStyle Blog

Wedding Seating Chart Tips and Tricks

Posted by Sandy D. on

Once your RSVPs are finally all in, it’s time to face one of your final, dreaded tasks: The seating chart. Usually at this point you’ll realize how much you took your seat for granted at every previous wedding you’ve attended (and take back any grumbles about where you landed). Putting together a wedding seating chart is like completing a complex social puzzle—often under a tight deadline from your caterers.

While it may seem overwhelming at first, finishing a seating chart isn’t that hard if you break up your tasks into different parts. Here are just a few tips to get you started:

1. Choose a table shape and size

Wedding tables can come in rounds, rectangles, ovals and squares of different sizes. Table rounds are the most popular option, but rectangles sometimes allow you to seat more in a smaller space. What you choose depends on your number of guests, the size of your space and what your vendor offers.

2. Assign by seat or by table

Some brides and grooms find it easier to assign by table and have the guests choose where they want to sit at that table (especially if they have a large number of guests). Others wish to designate a specific spot to curb confusion for guests and for strategic interaction among certain guests.

3. Decide on your wedding party arrangement

Choose whether you want to have your wedding party seated alongside you, or with their respective partner and family. Then, figure out what arrangement you’ll need to have to make this work (i.e., horizontally on stage or a sweetheart’s table).

4. Figure out where to put immediate family

Immediate family (i.e., parents and grandparents) and other relatives are often seated closest to the bride and groom. You may want to seat both sides at one table to allow future in-laws to get to know one another, or you might want to keep sides separate.

5. Group guests by category

Group guests together by how you know them (i.e., relatives on each side, coworkers, family friends, close friends). That way, you know those groups have things in common and will mingle well. You may want to group kids together and consider a separate kids’ table.

6. Arrange parties depending on your floor plan

You’ll need to match the groups you created with the number of seats at each table, keeping similar groups near one another. A good idea is to put the younger, rowdier crowd close to the dance floor and music (and older guests farther away). Keep other aspects of your venue in mind, such as the view from each table and access to bathrooms, food, etc.

7. Create a display to direct guests

Guests will look for some sort of direction on where to sit for a seated meal of any kind. Whether you’re doing wedding escort cards (for table assignments), place cards (for seating assignments) or a written display chart for reference, make sure your seating chart is easy to follow and find for your guests.

Happy planning!

with love & style from: Sandy D. (bridal blogger extraordinaire)

(photos from Pixabay, Pexels)

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